2. Identity and Employment Data
This guide simplifies the collection of diverse identity information of your employees, and then subsequently what to do with the data.
How to Collect Diverse Identity Information from your Employees
Nisto People is a best in class solution for collecting your employees diverse identity information. Nisto People derisks the legal complications that plague traditional processes of asking your employees how they identity, it ensures that maximum fidelity is retained post survey and allows Nisto to connect objective payroll data to your employees diverse identity information without concern. Nisto People also includes the ability for your employees to withdrawl their data effectively rewinding time and recovering their participation in the survey in the first place.
Step 1: Direct Employees to Nisto.io and send them to fill out the Nisto People survey.
Step 2: After employees complete their Nisto People surveys, they will receive a 12-digit alphanumeric code. The employee must copy this code and share it with your HR or payroll department.
This code must be stored in their payroll account within your payroll system.
How to Prepare your Payroll System and Submit your Employment Data to the Nisto Portal
Step 1: You must create 2 new fields in your payroll system: ‘Nisto People Code’, and ‘Unique Identifier’.
(Some organizations already have a unique identifier in an employees payroll account - that value can be used.)
What must NOT be shared in your data upload of payroll data is any personally identifiable information such as First or Last Names, Date of Birth or other PII.
Step 2. Involves compiling anonymous payroll data from your project's inception to the current monthly submission date.
Specifically, the initial submission will encompass data from Project inception. Subsequent monthly submissions will include data from the corresponding month.
The data that is required can be easily exported from most CRM/Accounting and Payroll systems.
Employment Data
The necessary payroll data must be laid out with the following columns:
Project Name
Date
Hours Worked (count)
Occupation / Trade (Name or NOC Code)
Gross Wages ($)
Nisto People Code (NEW FIELD IN YOUR PAYROLL SYSTEM)
Unique Identifier (Please include a unique 6-digit alphanumeric code. This is required to ensure accurate headcount analysis.) (NEW FIELD IN YOUR PAYROLL SYSTEM)
New Hire (Yes / No) - Optional
Off Site (Yes / No) - Optional
Apprentice / Trade (1,2,3,4, Journeyperson, Redseal) - Optional
Rate ($/unit) - Optional
This data is to be uploaded to Nisto Portal as a .csv file.
A sample of the data can be found here: link.
| Project Name | Date | Hours / Days | Occupation / NOC | Gross Wages for Period | Nisto People Code | Unique Identifier | New Hire (Optional) | Off Site (Optional) | Apprentice / Trade (Optional) | Generalized Occupation Level (Optional) | Rate (Optional) |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Wildfire Salvage Project | 01-Jun-23 | 76 | Carpenter | $1,729.00 | sdd8979vds | 123547 | Front Line Worker | $22.75 | |||
| Wildfire Salvage Project | 01-Jun-23 | 76 | Operator | $1,976.00 | df54bf51bfb | 123548 | Front Line Worker | $26.00 | |||
| Wildfire Salvage Project | 01-Jun-23 | 76 | Foreman | $2,009.44 | vdhjf54bfg5 | 123549 | Yes | Middle Management | $26.44 | ||
| Wildfire Salvage Project | 01-Jun-23 | 76 | Electrician | $1,729.00 | gnfb574dv5 | 123550 | Front Line Worker | $22.75 | |||
| Wildfire Salvage Project | 01-Jun-23 | 76 | Carpenter | $1,729.00 | bn45bf4b5n | 123551 | 1 | Front Line Worker | $22.75 | ||
| Wildfire Salvage Project | 15-Jun-23 | 76 | Carpenter | $1,927.36 | 154754 | 123552 | Front Line Worker | $25.36 | |||
| Wildfire Salvage Project | 15-Jun-23 | 76 | Carpenter | $3,055.20 | 589645 | 123553 | Front Line Worker | $40.20 | |||
| Wildfire Salvage Project | 15-Jun-23 | 76 | Carpenter | $1,729.00 | vdhjf54bfg5 | 123554 | Yes | Front Line Worker | $22.75 | ||
| Wildfire Salvage Project | 15-Jun-23 | 76 | Carpenter | $2,033.00 | gnfb574dv5 | 123555 | Front Line Worker | $26.75 |